Is there anywhere in the PTC website a location where we can share a library for parts that can be used by all the members such as bolts, bearings, flanges, couplers....ect? I believe its something we can all gain from.
There are search paths that can be set up. Short of using WindChill, I don't know of anything really comprehensive.
I've seen implementations where a "commodities" group would publish a "catalog" with common parts such as hardware or open stock parts. Having the part number on hand will let you retrieve the part easily by having Creo use the search path files. However... your organization does need some level of control just in case copies start getting filed in all the wrong places (like with backup saves). Ownership and management of these parts is necessary so they don't change on the fly.