history of updates made by a user

IH_9386931 · ‎Oct 24, 2022

1. Describe your environment: What is your industry? What is your role in your organization? Describe your stakeholders.
Automotive Industry, I am a SCRUM master / SW Architect part of a team of 15 SW developers.

2. What product and version are you currently running?
Windchill RV&S, Version 12.5.0.3.

3. Describe the problem you are trying to solve. Please include detailed documentation such as screenshots, images or video.
Different persons can create easily create links (drag and drop) and edit items (that are saved automatically after you exit the item if in Options\Editing the Edit mode is set to "Save each row after editing").

This is very good for efficiency but gives the possibility for people to make mistakes/updates without realizing.

In our case, restricting the rights of the user will not help as the developers need to be able to edit these documents/items easily.

Is there a way to see ALL the updates made by a user in the last days/weeks?

4. What is the use case for your organization?
With a "filter" like "Last updated items by current user in the past week" the user can easily check if he really intended to make these changes and the user can quickly pick up these updated items and link them to the Tasks and Review items.

5. What business value would your suggestion represent for your organization?
Can increase quality of documents (showing mistakes sooner).

Can speed up process of reviews showing in one place all updates a person made in the past week.

olivierlp · ‎Oct 25, 2022

Thank you @IH_9386931 for your idea and welcome to the Community. Based on the information you provided, we are acknowledging it as the Community management team. This is not a commitment from the Product team. Other users may comment and vote your idea up.

KartikOak · ‎Nov 08, 2022

Hi,

There are two ways to get to the information you are looking for -

The Refreshed Web UI has a Filter on the History Tab of an Item View that will Filter down the history to only show you the changes made by user x.
An advanced way of finding items changed by user x in a particular field is creating a "History (by user)" Query.

Do Note, creating and running Queries requires expert usage and understanding of the system, solution, types & fields. Incorrect usage could result in long-running queries that will impact the performance of your server.

Thanks

Kartik

IH_9386931 · ‎Nov 08, 2022

Hello Kartik,

Thank you for your reply.

I was more hoping for an complete log of all the changes that a user made in the past week(s).

We currently have ~2 million items and therefore it is not possible to check the history of each item (solution 1 above).

Solution 2 seems more appropriate but it's only linked one field. We have ~1000 fields ...

I will rephrase my need.

Periodically we have newcomers in the team. They have the same rights as all developers.

They can make links, change requirements.

As Windchill is oriented towards productivity:

- a simple drag and drop can be used to make a link/move an item ...

- inside a query, if in View/Options/General/Table Content is set to Editable newcomers can change items without realizing just by clicking in the search results.

I think it would be useful if we see in one place, all the changes made by a user on all types.

I've seen a similar feature in Confluence in the Audit log:

https://confluence.atlassian.com/bitbucketserver0717/files/1087536315/1087536318/1/1635405088525/Audit-log-administration-page-new-filters1200+%281%29+2.png

Thank you for your time,

Ioan Harna