Allow users to see other users's new in workspace (but uploaded) document

[AdrienKLEIN]

Hello everyone,

I would like to know how I can allow users to see documents that are new in other users workspaces (after it is uploaded of course)

The aim for the user is to see what references are already created in order to name their new parts.

Thank you!

[HelesicPetr]

Hi @AdrienKLEIN  

This is general function of Windchill.

Only administrators can see the other user private workspaces.

There for you can just add users to admin group

PetrH

[AdrienKLEIN]

Thank you for your answer @HelesicPetr .

Of course I can't and won't make all the users admin. Some of them just told me it was possible before (I forgot to tell we run 12.0.2.1, and migrated from 10.2).

Just to eliminate all doubt : I don't want the user to see other user's workspaces, I just wish a user is able to see, with a search in commonspace, the uploaded new CAD from other users.

Only purpose for them is knowing a reference is already reserved or not.

[Marco_Tosin]

You could try to use the report described in this article

https://www.ptc.com/it/support/article/CS20630

Here you will find a list of reports, divided into several sections, including one devoted to EPMDocs

Article - CS328887 - [Knowledge Hub] Windchill PLM Query Builder Reports (ptc.com)

Here another document with lots of report ready to use

Resource for reporting - PTC Community

[HelesicPetr]

@AdrienKLEIN 

I just add that there is ACL rule that can be added to a users and thanks that they can see the new objects in other user workspaces. 

I don't remember what rule it was. 

PetrH

[HelesicPetr · Accepted solution]

Hello @AdrienKLEIN 

I've found solution for you.

Administrator has to grant ACL rule Read for EPMDocument on the user Domain. If you need WTPart grant same rule to wtp.

I recommend to grant it on organization level.

Allow read ACL is enough 

result

There is consequence a user can access and just see other users workspace metadata

PetrH

[AdrienKLEIN]

Wow it works! I hope ther won't be any bad side effect.

If any, I will tell here.

Anyway thank you very much to all of you, and especially @HelesicPetr , that was exactly what I expected!