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Document Classification?

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Document Classification?

Document Classification?

This topic comes up from time to time, but not consistently. I thought it would be a good idea to start a discussion on the topic to help gain better insight to the customers interested and their use cases. Some folks are genuinely interested in using PartsLink for documents, others are interested in something a bit lighter than PartsLink as a mean of not only classifying documents, but also enhancing the browse and search capabilities to make documents easier to find.

My goal is to build a little momentum on this topic and start building a business case for supporting document classification in Windchill. Please reply with you or your company's desires in this area to help gauge the level of interest. The more you can share the better.

If you do not want to share publicly, you can always send me a Private Message (PM) and I'll keep the information confidential.

-Scott

11 REPLIES 11

Re: Document Classification?

Hi Scott,

We are going to be looking into and hopefully implementing ParstLink this year. I had never even thought of this as a way to classify our documtents. Currenlty we put multiple documents into Windchill for approval routing. However if we could classify ones like test reports or vendor packages, that could make it more than just a file that is searchable or looking in a folder for all machine related test reports. Not having used PartsLink yet, have only seen a demo of it, I do not know all the capability or use of it, so I could not tell you specifically how we would want to classify them yet. However, I do see that it could be very beneficial.

Brian

Re: Document Classification?

Hi Scott,

We are also implementing PartsLink and rolling it out to the company in October 2015. We are well down the path of testing and utilizing PartsLink and see tremendous value in being able to utilize this functionality for Documents. Without this functionality today, we resort to creating multiple sub document types. We do this because the different document types have different attributes critical to identifying what the document is and what it is used for. The downfall to subtyping a document is discovered while creating a new document and trying to decide what document, out of the 20 plus document subtypes, the creator actually wants to create. If the document is created with the wrong document subtype, you basically need to delete the existing one and recreate a new one. If we have classification functionality, the creator simply edits the document and points it down a different classification branch. If we could use classification for documents, we would have 3 main document types and capture the remaining identifying attributes using Classification.

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DocumentCreateNew.jpg

Re: Document Classification?

Hi Gregg

same with me. I solved the classification problems by created new subtype but it also help with the authorisation.

I can have 2 different subtype in the same folder and different role/usergroup have different authorisations. How is it managed when using Partlink ?

Re: Document Classification?

We have decided to minimize the number of type and instead, create an Document Category attribute to differentiate the documents from each other.

categories.jpg

Re: Document Classification?

Hi Stephen

glad you found an agreement within your business. If Workflow and ACL are the same for all the different document classes that you now control with a parameter, I suppose this will be fine.  Hopefully this remain the same.

In the event in the future you need to go back to more subtype. You can always mass export those files and parameters and mass upload into new doucment with different subtype. The drawback is that you lose the history

Best regards

Re: Document Classification?

Hi Scott

We have recently purchased Windchill with PartsLink and are currently defining our parts classification structure. We would also like to use PartsLink for classifying our documents but we understand that this isn't possible. Are PTC planning to allow PartsLink to be used for document classification in a future release? One idea that is being discussed is to create a WTpart for each document so that we can use the PartsLink classification, however there is some concern about the potential implications of this. The alternative seems to be to create a separate but similar structure for classifying documents but this seems a lot like duplication. Any advice would be welcome

Regards

Paul

Re: Document Classification?

Hi Scott,

Did you make decision on when Document classification will be enabled in Partslink (which version, timeline)?

I have a customer who has understanding that classification is enabled for all Object types in Windchill 10.2 but I am not able to find any documentation around it.

Thanks

Yesvant

Re: Document Classification?

We did much like you, and created a number of document subtypes, and we got around the long list in document creation by using OIR rules.  We created OIR rules that disabled the document subtype at the ORG level and then a second OIR at the Context level to enable it.

You can create a denial OIR by specifying a lifecycle that doesn't exist.

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Re: Document Classification?

It is still in the backlog, but has not been prioritized high enough to be considered for a future release. If you are interested in seeing this capability in Windchill, please vote up the idea named Document Classification: Classify wtdocument with PartsLink. The more votes it has, the higher its ranking will be.