How do you manage/optimize license assingment to users in Windchill?

[Konstanty]

Hello, could you share your best practices on license management?

How do you make sure that user is not double licensed?
How do you make sure the user have a license that corresponds to their needs, and not the more expensive one?

Do you harvest licenses periodically from users that don't use them

In my company we have groups that are named the same way as purchased license packages and those groups are mapped to corresponding license profiles. However, sometimes users are assigned to more than one group/license type (e.g. Base and Adcanced, or Advanced and Active Daily User). THis leads to overbooking and eventually does not reflect our true needs.

[joe_morton]

For my company, I've developed many query builder reports to help manage this. To be honest, it's taken a long time and a lot of effort. 

To start, I'd recommend creating a report of Users linked to Group like this: 

With that, you should be able to easily identify users who are double-licensed at least.

[Konstanty]

We add users to proper license group in our Active DIrectory, then integrate these to Windchill, so technically I can report directly from Active Directory as well.

I was wondering if anyone ever developed a process/practice on how to do it periodically and do you guys have specific "criteria" agains which you validate if a person should be re-assigned from Named license to ADU? Or vice versa, maybe there is ADU user that logs in so frequently that it makes sense to grant him named license?

My userbase is about 900 users now, so this might be a significant impact.