Were considering using Intralink to manage our ECN process.
Experimenting with Release Procedures we're able to get them working along with RTP notices by email.
Obviously for non Intralink users we may need an extra seat or two for the approval process, but this shouldnt be too much of a problem since we already have one extra seat.
If we do the ECO form in Proe itself we can print the Proi_Release level on the form, as we currently do this with our Eng drawings. Otherwise we could do the ECN form in pdf or word/excel and store it in Intralink, but then the question is how to get some type of status or signature on the form. Also in using a format other than Proe, how do you allow someone to "sign" the form but yet not be able to change it ?
If anyone out there has used Intralink for this purpose, I'd be interested in how it was done. Maybe we're just asking too much from Intralink and would be better off with a specific ECN software package ?
Our "Engineering Order" form is in Excel (EO form) It starts with a tab for Engineering Change Request (ECR) The ECR process is pre-Intralink (Happens outside of Intralink) Once the ECR is approved, and the ECR has been assigned to an Engineer for processing, the EO is created in Intralink A blank EO form is available on the network, the engineer takes a copy, names it appropriately and brings the ECR data into the workbook.
This excel workbook can now be imported into Intralink The work is completed, the information is entered onto the EO.
The EO workbook, and all affected files, drawings, parts, assemblies, etc are gathered and processed via a Request To Promote (RTP) form
We have a two step approval process, one manager has to approve, then our Engineering Change specialist completes the processing.
If the RTP is in order, and the manager has approved, the EC Spec approves, then opens the excel workbook and inserts the approvers name and date on the form. (In addition to the date she processed and distributed the EO) This modified file is checked into commonspace, and distributed via e-mail to the necessary parties.
So far, this has been the only way we have been able to get the approvers information onto the approved EO.
An alternative is to have Pre-Production and Production release levels. The engineer does the RTP to Pre-Production, the manager approves, then modifies the form, gathers the files again and does another RTP to Production which the EC Spec completes. (Not a popular concept among our group, shot down immediately when presented as an option)
Michelle McMasters Black & Decker Hardware & Home Improvement Engineering Systems Administrator firstname.lastname@example.org
IMPORTANT NOTICE: This message is intended only for the use of the individual or entity to which it is addressed. The message may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you are not the intended recipient, you are notified that any dissemination, distribution or copying of this communication is prohibited. If you have received this communication in error, please notify the sender immediately. Thank you