Purge Selection Criteria Help

[akelly]

Using Pro/Intralink 9.1

I'm trying to set up a purge job of our Pro/Engineer CAD Documents and I'm struggling a little with the query criteria.

What I want to keep is the last 3 Iterations of every Revision. For example, for a VERY active CAD Document, the versions I want to KEEP in the system after the purge would be:
* -.6, -.7, -.8
* A.11, A.12, A.13
* B.2, B.3, B.4
* C.1
* D.1, D.2

I don't want to throw away any Revisions. I need to keep the latest (3) CAD Documents at Revisions -, A, B, etc. But I don't want to keep Version A.10, for example.

I THINK the following criteria will obtain the desired result:
* Object Type: Workgroup Manager CAD Document
* Iteration: All but last 3 iteration(s)

Will this provide the desired result?

Andrew Kelly, P.E. | Senior Engineer | Crane Aerospace & Electronics | +1 440 326 5555 | F: +1 440 284 1090

[kimndave9]

It has seemed to me that purging based on version count was a way
towards occasional disasters. If a document has not been accessed in a
long time, and then gets a sudden spurt of changes, there is the chance
that those changes are not useful ones. By purging all but the recent
ones, the last useful version can be wiped out.

I'm not sure if it is possible, but if one looked at the dates and
there's a gap of a few months, then keep a few versions at the start of
the gap and delete the earliest ones after the gap, keeping however many
you like. If version buildup becomes a problem, then examine those
documents that are getting a large number of versions without a revision
and see if a better action is required.

I've seen a number of cases where users shot themselves in the foot or
were shot by others by making room by clearing out the old before
realizing something was broken. They didn't know what it looked like
when they started and were unable to go back.

Revision is a good way to manage some of that, but in a development
program, where a few years and a rotating cast of users is involved
before any or all documentation is formally released, having a blind
rule for discard can add frustration.

Dave S.
> From: Andrew Kelly <">mailto:->
> Subject: Purge Selection Criteria Help
>
> Using Pro/Intralink 9.1
>
> I'm trying to set up a purge job of our Pro/Engineer CAD Documents and I'm struggling a little with the query criteria.
>
> What I want to keep is the last 3 Iterations of every Revision. For example, for a VERY active CAD Document, the versions I want to KEEP in the system after the purge would be:
> * -.6, -.7, -.8
> * A.11, A.12, A.13
> * B.2, B.3, B.4
> * C.1
> * D.1, D.2
>
> I don't want to throw away any Revisions. I need to keep the latest (3) CAD Documents at Revisions -, A, B, etc. But I don't want to keep Version A.10, for example.
>
> I THINK the following criteria will obtain the desired result:
> * Object Type: Workgroup Manager CAD Document
> * Iteration: All but last 3 iteration(s)
>
> Will this provide the desired result?
>
> Andrew Kelly, P.E. | Senior Engineer | Crane Aerospace & Electronics | +1 440 326 5555 | F: +1 440 284 1090
>
>