Hi Soren,
This sounds a bit like a logistical problem. We do not have this problem but there are several things in place that prevent it, which you may want to consider:
-All Documents, both ones that get released through a CN and through our custom Document workflow, cannot get to a Released state without the workflow completing. The system directly sends the users tasks reminding them to do the edit, upload it and review it.
-Released documents CANNOT have their content edited via rules in the Policy Administrator. We only allow Read, Download and Revise.
-All employees are trained not to accept unreleased documents as valid. For Drawings we've actually implemented a PDF stamping and electronic signature step that only happens within the CN/CT process, and our Operations group is trained to never use an unstamped drawing for anything.
-Only a Site Administrator can override the above rules and kick a document to Released at any time, and I need to be given a very good reason to do so.
I believe if you put the above steps in place you at least won't have as much of a problem with lost documents.
