cross project tracker references and user management

[MM_10991077]

Hello community,

Is there a way to share users across multiple projects?

We have several projects where trackers are connected via reference fields. However, if a user is not a member of both the source and target projects, they either cannot see the referenced items or encounter errors when editing trackers — even in the project where they do have access.

Ideally, we would like to avoid manually managing the same users across multiple projects. While we understand that not all users should have access to every connected project, it would be acceptable if broader access is required for reference resolution to work properly.

Is there an option or configuration that allows tracker references to function regardless of project membership? I’ve looked through the settings but haven’t found a solution.

Thank you in advance for your help!

[GeoffreyClemm]

I'd suggest using User Groups.  Create a User Group, assign the appropriate users to it, and then assign that group to the appropriate roles in the appropriate projects.   Then if you want to give a new user that access to those projects, just add that new user to that group.

[MM_10991077]

Hello Geoffrey,

thank you for your feedback!

Is there a way that Project owner can maintain this group?
Idea is to not provide to user "super user" nor "codebeamer administrator" privileges or access to another groups.

thank you

[GeoffreyClemm]

I believe that currently there is a single permission "Group - Administrate" that lets you both add/remove members to groups and lets you assign repository permissions to that group.   Since assigning permissions to that group effectively lets you grant yourself whatever repository permissions you wish, you normally only give Group-Administrate permission to a system administrator.   Group permissions is not my focus area, so if anyone disagrees with anything I've written here, please post a correction.

[MM_10991077]

Hello Geoffrey,

thank you for your feedback!

[MM_10991077]

Hello Geoffrey,
I think you are right.
I was not able to find another solution how grant common user permission to manage user groups.

Definitely don't want add global permission over all groups and users.
Would be great if there will be option to create group and set permission for project owner/administrator to manage that group in future.

[Catalina]

Hi @MM_10991077

I wanted to see if you got the help you needed.

If so, please mark the appropriate reply as the Accepted Solution or please feel free to detail in a reply what has helped you and mark it as the Accepted Solution. It will help other members who may have the same question.

Of course, if you have more to share on your issue, please pursue the conversation.

Thanks,