There are 2 reports.
One is the monthly emailed one which only shows a summary of the users who used Windchill in the past month.
The other is the one from the license management tab in Windchill Site Utilities.
This shows the number of licenses your company has rights to and the number that have been assigned to a user. Windchill is a named user account logging system, so just assigning a user to a licenses uses 1 license.
Since licenses are named user, you want to make sure that users are actively using the licenses that you've granted them. I like to look at it from different perspectives so that I can assess if the user is using what we've granted them. This should be done quarterly or at most yearly. You have to look at usage to see if they used something once or are continually using it. Since license reports can take some time to generate, I also look for indicator in query builder reports like have they created or modified a document, Cad Doc, part or been part of a workflow. Also look at last login report to see when they have last used system. Sometimes they have never logged in. The spreadsheet below was my attempt to summarized all this data and make adjustments. Some users were removed, others had their licenses reduced. Its all about making sure you have enough licenses and they are being fully used so you are not paying for more than you need (granted PTC ratios might force your hand).
