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kpritchard1-Visitor
1-Visitor
March 10, 2011
Question

email notification templates - need help locating

  • March 10, 2011
  • 6 replies
  • 1233 views

Hi All,


I'm trying to add pbo/pbo number to the notification email that is sent to responsible Role when triggered by an assigned activity deadline (missed). I can see the notification robots have a drop down where you can select which template to use (and I assume add your own if you needed/wanted to).I can also see (and like) the ability to insert process variables such as pbowhen notification robots are used.


I don't seewhattemplate is being used when the notification is triggered from within the assigned activity (as described above) and there is no place to addanything, like a pbo link. Problem is when users get this email,they can see that something that should have happened has not happened, but have no idea what.Those in a Role responsible for missed deadlines are not exactly inclined to start sifting through (Change Requests in this case) all possible events that should have occurred. One such user has requested that I include a link to the subject object -but so far I can't find it... please help!


Thanks

6 replies

SteveVinyard1-Visitor
1-Visitor
March 10, 2011
Keir, here is how you can put the geneal info into the "Instructions" field of the activity notification. I'm not certainly if these instructions are included on the "Hey manager this is past it's due date" notification though.
kpritchard1-VisitorAuthor
1-Visitor
March 10, 2011

additional info - 9.1 M050


Thanks Steve, I'm always happy to get another snippet to add to the toolbox and I have been able to do similar things but not with the overdue action process notification. I'm going to have to go the route of PTC Tech support to find out which template is being used.

ejhlti1-Visitor
1-Visitor
March 14, 2011

Just last week I was looking into the same topic in 9.0, as the generic emails when deadlines are missed really dont contain any usefull information. Having at least the PBO in the email would be usefull. Be interested if anyone has a solution for this.

kpritchard1-VisitorAuthor
1-Visitor
March 24, 2011

For anyone that is interested here is an update as to how this plays out...


I am told that SPR 2060827 will resolve in Windchill 10 (safe to assume a maintenance release at this point). No known workaround for 9.1 or earlier.


Until then I have un-enabled the "Deadline Passed Due" Notification that is embedded in WF Assigned Activity. It may actually be more effective to build a report to run regularly and publish on a wall of fame and/or shame than to clog up emails, so I'm going to look at those kinds of possibilities. Ultimately, everything is there in an individual users Home > Assignments Page, the problem is motivating timely participation. Objective and transparent performance metrics are one heckuva motivator.

MikeLockwood22-Sapphire I
22-Sapphire I
March 24, 2011
Good to know - thanks for posting.

Several months ago we simply started using Deadlines to have them turn red at the due date in the user's assignment table (very minimal, no spamming).

Agree though that it has to be supplemented with a "wall of shame" of some type. We make very visible a bar graph by Role for the average time to turn around assignments, sorted. No one wants to be on the first bar of the bar graph.
SteveVinyard1-Visitor
1-Visitor
March 24, 2011
You can create a QB report that grabs all open stuff and reports on the due dates etc....even do some math concerning "Days in waiting" kind of thing. Print = "Wall of Shame" 🙂

You need to link the work item to the WFactivity in order to get the due date and activity name....plus link to the main object (promotion notice or ECR/ECN). I REALLY like due dates as you can require users to set them in their workflow task...which they will then be used for someone else's tasks. Nice for managers or users to say "Hey I need this by this date" without hard coding in the due dates of "5 days".

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Steve Vinyard
Application Engineer
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