What is the use of Record Variable Changes property in Workflow?

Forum|Forum|6 months ago
October 3, 2025
1 reply
390 views

Change_Mgmt

Fadel

23-Emerald I

Record variable changes Saves the variable values entered by an individual assignee in the activity.
This applies only to variables that are displayed in an activity and are editable by an assignee for the activity.
These values are captured during workflow execution for each activity instance and for every time the activity is executed

Buiꓘa

T

TDT

Author

16-Pearl

@Fadel , Thanks for the Info.

Let’s say I have an activity with a workflow variable called Special Instructions.

I also have a notification robot that uses the value of this Special Instructions variable.

The activity is configured with Record Variable Changes, which saves the variable values entered individually by each assignee.

In this scenario, Which value will the notification robot use for Special Instructions?

joe_morton

18-Opal

If I follow, I think you're saying the scenario is that there are multiple participants completing the task, and each one might update the Special Instructions on their specific task?

I would think that when the activity is completed, the final Special Instructions would get copied to corresponding the workflow variable, to be used downstream.

If you want to get all the Special Instructions entered by each participant, you could consider trying something like:

Add a separate workflow-level variable: allSpecialInstructions
On the Transitions tab, add logic to the "Complete Task" transition to append the Special Instructions variable to the workflow's allSpecialInstructions variable. Maybe add a line break if Special Instructions is not null.
Then you could use the allSpecialInstructions variable downstream.
Test it out though.. I'm not sure if it would work

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