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TDT17-Peridot
17-Peridot
October 3, 2025
Question

What is the use of Record Variable Changes property in Workflow?

  • October 3, 2025
  • 1 reply
  • 398 views

What is the use of Record Variable Changes property in Workflow?

 

TDT_0-1759504706442.png

 

1 reply

Fadel
Fadel23-Emerald II
23-Emerald II
October 3, 2025

Record variable changes Saves the variable values entered by an individual assignee in the activity.
This applies only to variables that are displayed in an activity and are editable by an assignee for the activity.
These values are captured during workflow execution for each activity instance and for every time the activity is executed

 

Buiꓘa
T
TDT17-PeridotAuthor
17-Peridot
October 9, 2025

@Fadel , Thanks for the Info.

Let’s say I have an activity with a workflow variable called Special Instructions.

I also have a notification robot that uses the value of this Special Instructions variable.

The activity is configured with Record Variable Changes, which saves the variable values entered individually by each assignee.

In this scenario, Which value will the notification robot use for Special Instructions?

joe_morton
joe_morton18-Opal
18-Opal
October 13, 2025

If I follow, I think you're saying the scenario is that there are multiple participants completing the task, and each one might update the Special Instructions on their specific task?

 

I would think that when the activity is completed, the final Special Instructions would get copied to corresponding the workflow variable, to be used downstream. 

 

If you want to get all the Special Instructions entered by each participant, you could consider trying something like:

  • Add a separate workflow-level variable: allSpecialInstructions
  • On the Transitions tab, add logic to the "Complete Task" transition to append the Special Instructions variable to the workflow's allSpecialInstructions variable. Maybe add a line break if Special Instructions is not null.
  • Then you could use the allSpecialInstructions variable downstream.
  • Test it out though.. I'm not sure if it would work
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